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Eligibility Criteria - Parrot Points

 

In addition to using Parrot Points to assess eligibility to obtain concert tickets (see second part of document) Parrot Points will also be used to determine a member’s cost to attend certain events throughout the year. The more points accumulated the less it will cost to attend some functions, including but not limited to: the club’s BD Party and the Holiday Party. We will have a sliding scale on which to base the cost per person, dependent upon volunteer activity throughout the year. We will also hold a “Thank You!” party for volunteers with a minimum number of points needed to attend.

 

There are many different ways in which a member can participate in club activities.  For example, a member can acquire points for working a shift at the Mini-Mart or Membership Table, or by volunteering to do the beach and river clean ups or organizing a charity event. Obviously, the more active a member, the more points   (s)he will accumulate. Below is a list of how points can be earned and are distributed:

 

Parrot Points Accumulation System:

·         Serve on the Club Board of Directors – 25 points

·         Serve as a Committee Chair – 13 points

·         Organize a major (over $1K) fundraiser – 10 points

·         Organize a minor fundraiser (less than $1K) – 8 points

·         Serve on a committee – 5 points

·         Collect/deliver supplies to our charities - 4 points

·         Work during club socials  (Mini-mart, Membership,  selling raffle tickets, etc.) – 4 points

·         Participate in a charitable, community service or environmental function – 3 points

·         Work during club fundraiser/party (Mini-mart, Registration, Silent Auction, etc.) – 3 points

·         Bring new opportunities to the club (sponsors, venues, etc.) – 3 points   

·         Contribute a newsletter/magazine article – 3 points

·         Create a photo slideshow for an event or meeting – 3 points

·         Serve as host for a monthly meeting – 3 points

·         Design something for CHPHC (business cards, badges, tees, etc.) – 2 points 

·         Donate items to a club fundraiser (silent auction, bake sale, etc.) – 2 points 

·         Donate non-perishable food item – 1 point 

·         Donate pop-tops – 1 point

·         Donate “item of the month” at a meeting – 1 point

·         Donate medicine bottles for the animal shelter – 1 point 

·         Donate raffle item – 1 point

·         Recruit a new member (they must present your signed business card) – 1 point

·         Attend a club business meeting – 1 point

 

The Board of Directors may assign points for other activities as deemed appropriate. Committee Chairs include but are not limited to Relay for Life, Birthday Party, Holiday Party, Environmental Team, Media Relations, Communications Director (weekly e-mail newsletter), Store Manager, and Navy leader.  Board Members or Committee Chairs who also work at the meetings/events will be given the points associated with that job (i.e. Store Manager works the store, treasurer works the membership table, etc). At our monthly social meetings members may acquire one point per donation for food, pop-tops, item of the month, empty prescription bottles and for donating raffle prizes, and those are in addition to any points earned for working at the mini-mart, membership table or for selling raffle tickets.

 

There will be a sign-up sheet at each club function and/or each donation station for members who participate in one of the activities on the list above. Each individual club member is responsible for signing the register provided at club events in order to receive points for that activity. This is the honor system and we trust that you will only sign a sheet for which you made a donation. Parrot Points are a “per person” not “per couple” designation so you must include both names if you both donated an item or participated in a charity event, etc. We will track points after each meeting or event, and each member will be provided a Parrot Points Tracking Card for their own recordkeeping, but the official Parrot Points spreadsheet will be the ruling document. If you feel there is an error please notify Charlotte as soon as it is discovered. If you feel there is an activity not on our list that should be please feel free to address it with any board member. We tried to cover most all our activities but the list is not all-inclusive or set in stone.

 

 

Concert Ticket Eligibility

 

Parrot Heads in Paradise (PHiP), in an arrangement with HK Management, is given 300 tickets to distribute to Parrot Head clubs for every Jimmy Buffett concert.  PHiP then distributes these tickets to the Parrot Head clubs in each concert venue’s area.  The tickets are distributed to Parrot Head clubs, at cost, in recognition of the work clubs do in and around their communities. 

 

The Charlotte Harbor Parrot Head Club became eligible for these club tickets as we entered our second year of operation.  Because our club will be sharing the 300 tickets per concert with other Florida clubs, the number of tickets the CHPHC receives will be limited.  Therefore, it becomes important that the club has a system in place to ensure a fair and impartial distribution of these tickets.  Knowing that, the Board of Directors has decided to implement the Parrot Points system in order to define club members’ eligibility for these tickets to Jimmy Buffett concerts.

 

In dealing with these concert tickets, the Board of Directors will designate one person to act as Ticket Coordinator.  PHiP is adamant that no other member of the club is allowed to contact anyone in PHIP or HK Management regarding tickets. 

 

The Parrot Points system is designed to reward the most active members for a consistent level of activity and award tickets to the most deserving members within the Charlotte Harbor Parrot Head Club first. 

 

Please remember first and foremost:

Ø       Clubs are not guaranteed tickets

Ø       If concert tickets become available for a show for which our club is eligible to receive tickets, there are only 300 tickets to be distributed among all geographically eligible clubs per venue; depending on where the concert is held will determine whether our club is eligible 

Ø       Club ticket share is roughly based on the number of club members reported to Parrot Heads in Paradise (PHiP) as of January 1^st of that year

Ø       Club tickets are a privilege

Ø       Club tickets are to be earned by members

Ø       The CHPHC is not a ticket broker

 

Eligibility requirements:

·         Must be an active club member in good standing

·         Must participate in a combination of 3 charity/environmental/community service events or work 3 shifts at our social meetings and accumulate at least 12 points or more per year to be eligible to receive tickets offered to the club

·         Must promptly pay any tickets cost by the club’s established deadline or forfeit ticket option

 

Distribution:

·         One ticket per person will be offered to current club members with the most accumulated points as ticket availability permits (new as of April 2010)

·         Parrot Points will be assessed on a yearly basis and will include all club charitable and environmental events and club sponsored events held during that period

·         Members with the most points will have first choice of tickets and seats

·         If a member declines their ticket, it will be offered to the next eligible member

 

Ticket use restrictions:

·         Tickets may be used by designated member only.  User must be a member of a sanctioned Parrot Head club

·         Purchased tickets may be redistributed by the Club’s Ticket Coordinator if a member can’t use them

·         Tickets are not to be sold outside PHiP under any circumstances. Unused club tickets will be returned for regional distribution

·         Violation of these use restrictions may result in the loss of your club ticket privileges or membership